Legacy Hotel

Wedding Application

 
 

Wedding Application Packet

Eligibility

To be married at SBTS, individuals must meet one of the following criteria:

  1. Be a student or the son/daughter of a student of SBTS or Boyce College

  2. Be an employee or the son/daughter of an employee of SBTS or Boyce College

  3. Be an alumnus or the son/daughter of an alumnus of SBTS or Boyce College

  4. Be a trustee or the son/daughter of a trustee of SBTS

Scheduling and Planning

The form found later on this page and the pastoral reference letter must be received before the request will be processed. Please return completed forms and the pastoral reference letter to the Event Productions office:

Fax: (502)897-4320
Email: weddings@sbts.edu
Mail: 2825 Lexington Road | Louisville, KY 40280

Once the event has been approved, an event agreement will be sent to the billing party for review. A signed copy of the document should be returned along with a 50% deposit of event space charges 14 days after the event agreement is sent. This deposit does not include technology, catering, or other facility charges that may be incurred.

An event coordinator from the Event Productions office will be assigned to your wedding. The coordinator will guide you through the wedding planning process for all events held on campus including the rehearsal, wedding ceremony, and reception, but will not plan the details of the event or act as a wedding director. A day-of contact is required for all weddings; if you have a planner or coordinator, please provide us with their contact information.

Meetings

The Event Productions office requests that two meetings be scheduled with the bride/groom or their wedding planner to arrange the wedding plans and discuss questions concerning the ceremony. The client is responsible for scheduling these meetings with Event Productions.

Meeting One: The first meeting will take place after the initial wedding request has been submitted to Event Productions and has been approved. This initial meeting will allow the Event Coordinator an opportunity to review all policies, procedures, and venue information with the bride and groom.

Meeting Two: The second meeting will take place at most one month and at least two weeks prior to the wedding. Please be prepared to discuss the final details for the wedding ceremony and reception.

Billing

About 4-6 weeks following the wedding the Billing Party(s), identified on the form at the end of this page, will receive an invoice from the Event Productions office summarizing the billing information. Billing Party(s) are asked to pay within 30 days of receipt of the invoice.

Catering

The SBTS Catering Services department will provide all catering; however, the wedding cake may be provided by an outside source. All catering must be coordinated by the Event Productions office. Due to health code standards all food and beverage items must remain in the reception area and is not permitted to be taken at the conclusion of the event.

Decorations

Decorations and other materials may not be attached to any wall, wood surface, mirrors, picture, or light fixture inside or outside. Glitter, confetti, nails, screws, tape, adhesives, hot wax, staples, and other similar fasteners may not be used. Only no drip or votive candles may be used in event spaces. Fireworks, including sparklers and other flammable substance may not be brought onto SBTS property. Birdseed and rice are also not permitted. All decorations must be removed from event space immediately following the event. At the end of the event reservation time, SBTS reserves the right to dispose of remaining materials.

Guest Accommodations

Wedding parties may block guest rooms at the Legacy Hotel located on the SBTS campus. Wedding parties may block up to 30 rooms for their guests based on hotel availability. Unreserved rooms will be released from the block one month prior to the wedding date. Please contact the Sales Manager to reserve a guest room block.

Guest hotel rooms may be billed to individual guests, one master bill for all rooms within the block, or a combination of a master bill and individual guest bills.

Event Technology

An SBTS Audio-Visual Technician is required to operate all SBTS audio-visual equipment. Technology requests for the ceremony and reception must be submitted to the Event Productions office by the deadline indicated in the Event Policies and Event Agreement. If this deadline is not met, the Event Productions office does not guarantee technology services will be available. All music and videos must be approved by the Event Productions office prior to use.

Wedding rehearsals and ceremonies are charged a $150.00 flat rate for the SBTS audio-visual technician and any equipment requested through Event Productions prior to the rehearsal. Additional requests at the time of the event are not guaranteed and may incur additional charges on the final bill. Receptions will be an additional charge.

Use of the organ provided in either Alumni Chapel or Broadus Chapel requires contracting with a SBTS approved musician. Please contact the Event Productions office for a list of approved 3 musicians. The wedding party is responsible for contacting and scheduling approved musicians from this list.

Prohibited Activities

Dancing, smoking, electronic cigarettes, and alcoholic beverages are prohibited on SBTS premises. Pets are prohibited in all SBTS facilities with the exception of service animals.

Communion is not allowed as part of weddings or other events held at SBTS. A group may petition for an exception to the policy if the group represents a local church body.

Rental Equipment

Event Productions must grant written approval for any rental equipment. SBTS does not accept the responsibility for the damages of any merchandise, rental item, or articles left in the event space prior to, during, or following the event.

Campus Police

SBTS has 24-hour Campus Police, who may be reached at 502-897-4444. Please contact Campus Police for any medical emergency.

Venue Information

Specific venue resources can be found here.

*Additional event information can be found in our External Event Policies

Wedding Information Form

To be married at SBTS, individuals must meet one of the following criteria:

  1. Be a student or the son/daughter of a student of SBTS or Boyce College

  2. Be an employee or the son/daughter of an employee of SBTS or Boyce College

  3. Be an alumnus or the son/daughter of an alumnus of SBTS or Boyce College

  4. Be a trustee or the son/daughter of a trustee of SBTS

 
 
BRIDE
Name *
Name
Address
Address
Phone
Phone
Parents of the Bride
Name(s)
Name(s)
Address
Address
Phone
Phone
Groom’s Information
Name 2
Name 2
Address 2
Address 2
Phone 2
Phone 2
Parents of the Groom
Name(s)
Name(s)
Address 3
Address 3
Phone 3
Phone 3
Billing Information
Wedding Coordinator
Name 4
Name 4
Phone 4
Phone 4
Officiate of Ceremony
Name 5
Name 5
Requested Specifics
Wedding Location
Rehearsal date
Rehearsal date
Rehearsal time
Rehearsal time
Ceremony date
Ceremony date
Ceremony time
Ceremony time
Time of reception
Time of reception

Pastoral Reference

A letter of recommendation from your pastor will be required discussing the following information:

  1. How long and in what capacity the pastor has known the wedding applicant

  2. The pastor’s knowledge of the applicant’s church involvement

  3. The pastor’s knowledge of the bride and groom’s relationship

Letters of recommendation may be emailed or faxed to Event Productions office and should include the contact information for any follow-up questions or correspondence.